The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Pennâ™s distinctive interdisciplinary approach to scholarship and learning.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Associate Vice Dean, Finance and Administration
Job Profile Title
Job Description Summary
The School of Social Policy & Practice contributes to the advancement of more effective, efficient, and humane human services through education, research, and civic engagement. In pursuit of this mission, our theory-based masters and doctoral programs in social work, social welfare, nonprofit leadership, and social policy encourage students to think and work across disciplinary lines and cultures as well as across national and international boundaries. The pursuit of social justice is at the heart of the Schoolâ™s knowledge-building activities. Our innovative educational and research programs reinforce our vision of active student engagement in their own learning as well as that of social agencies and larger social collectivities organized at the local, national, and international levels.
The Associate Dean of Finance & Administration reports directly to the Dean of the School of Social Policy & Practice, and functions as a senior member of the Deanâ™s leadership team, advising the Dean, Associate Deans, Department Chairs, and others. This position is the chief financial and administrative officer for the School, managing the Division of Budget and Finance, and holding senior managerial and fiduciary responsibilities in all administrative and financial matters, including research administration. He/she represents the School and the Dean to the Universityâ™s executive and financial leadership, as well as on University-wide task forces and teams.
A key contributor to strategy development, the Associate Dean of Finance & Administration has direct oversight of the Schoolâ™s budget and financial operations (FY 20 operating budget of $29 million and endowment of $26 million), engaging in benchmarking with peer groups; and gathering, analyzing, summarizing, and reporting on external markets data in order to identify issues and opportunities, and pose realistic and achievable short-term and long-term solutions that are aligned with the Deanâ™s strategic priorities and goals for the School.Â He/she has direct oversight and management of the Information Technology function and HR functions, and supervises the IT Director, Director of Financial Operations, and Director of Human Resources. Additionally, he/she develops and implements strategies, policies, and formulae for allocation of resources within the School, including space, facilities, and operations, partnering with other senior staff leaders such as the Associate Deans of Institutional Advancement, Student Engagement, and Inclusion and Global Engagement as needed. Â
Direct/manage School-wide financial operations.Â Design, implement, and oversee Schoolâ™s budget, with operations, budget planning, capital planning, funding priorities, financial analysis, and managerial oversight responsibility for maintaining and ensuring the solid financial position of the School.Â Prepare 5-year forecast, ensuring connection to strategic plan; monitor financial performance and analyze implications for short-term and long-terms plans.Â Work closely with Universityâ™s Budget Office and Provostsâ™ office to ensure understanding of the budget and its implications.
Directly supervise and manage the Director of Information Technology, the Director of Human Resources; and the Director of Financial Operations, with full oversight of the SP2 Business Office. Manage, contribute to, and support the professional growth and development of direct and indirect reports. Assign staff to appropriate University task forces and committees as needed.
Develop and implement strategies, policies, and formulae for allocation of resources within the School, including space, facilities, and operations, partnering with the other senior staff such as the Associate Deans of Institutional Advancement, Student Engagement, and Inclusion and Global Engagement as needed. Recommend space utilization to the Dean.Â Assess budget implications of new initiatives, keeping Dean apprised of the impact/potential impact of resource allocation decisions and commitments. Manage capital budget process and capital projects, and work closely with FRES on renovation projects. Work with the Associate Dean of Institutional Advancement to prepare budgets and budget justifications for development initiatives.
Serve as a member of the Deanâ™s Senior Leadership Team, contributing to, developing, and implementing strategic decisions; represent the School and the Dean to the executive and financial management of the University. Represent the School at meetings of Senior Roundtable and Budget Officers Forum. Sit on other University-wide teams and task forces as needed.
Oversight of the Schoolâ™s research administration process to promote growth in the schoolâ™s sponsored research portfolio. Ensure compliance with University and external agenciesâ™ policies related to all federal and non-federal sponsored programs. Develop and implement policies to promote overhead recovery.Â Indirect supervision of the Grants Manager and Senior Business Administrator.
Prepare complex reports/presentations to the Dean, Faculty, Provost, and Board of Overseers, including benchmarking with peer group.Â Review, analyze, summarize, and interpret data; develop forecasts and models; identifying issues and present alternatives for optimal resource generation and allocations; determine whether decisions are realistic and achievable.
Administer and oversee special projects at the Deanâ™s request.Â Answer complex inquiries requiring explanation, persuasion, and interpretation of policies to faculty, staff, and students.Â Make decisions regarding complex/unusual matters
Exercise resource stewardship to ensure compliance with related policies and procedures. Report known or suspected irregularities to the Dean, Comptroller, and VP of Audit and Compliance.
Perform additional duties as assigned.
Master's degree in related field and a minimum of 7 to 10 years of experience, or equivalent combination of education and experience, are required. Extensive experience in a higher education environment with working knowledge of tuition revenue, gifts and endowments, as well as of grants and research administration, required; experience at Penn preferred. The preferred candidate will possess a strong emphasis on education, research, and interdisciplinary curricula and will have a solid record of successful accomplishments in long-range planning for, and administration of, academic programs.Â He/she will bring demonstrated knowledge of financial management, financial systems, facilities, human resources, and technology. The abilities to lead and anticipate changes in the financial and academic landscape; and to advise, counsel, and persuade senior leadership team, are required. Must have strong customer service, interpersonal, and time management skills. Mastery of Microsoft Excel and competence with databases, particularly Business Objects,highly desired. Experience in a Workday HCM environment strongly preferred.
Job Location - City, State
Department / School
School of Social Policy and Practice
$108,411.00 - $205,981.00
Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Internal Number: JR00012950
About University of Pennsylvania
Penn has a long and proud tradition of intellectual rigor and pursuit of innovative knowledge, begun by Benjamin Franklin in 1740. That tradition lives today through the creativity, entrepreneurship, and engagement of our faculty, students, and staff. Academic life at Penn is unparalleled, with an undergraduate student body of 10,000 from every U.S. state and around the world. The entering class of 2015 is the most talented and diverse in Penn's history. Consistently ranked among the top 10 universities in the country, Penn welcomes an additional 10,000 students to our top-ranked graduate and professional schools.