The Director of Finance and Operations reports directly to the Head of School and is a member of the Administrative Team. The Director is responsible for all financial aspects of the school and management of human resources, and facilities. This role includes leading the Health, Safety and Security functions of the school. The Director oversees the Staff Accountant, the Facilities Associate, and the Office Administrator as well as the Executive Assistant. He/she exhibits leadership in developing policies, procedures, and forward-looking projections relating to finances, human resources, technology, and facilities at The Janus School.
The school expects the Director of Finance & Operations to incorporate the following elements of professional excellence into your work and program:
Knowledge of “cutting edge” content/process
High – but not uniform – standards/expectations for all Janus constituents including co-workers, students, parents, vendors and those in other associations with the school, when applicable
Mission consistent discipline with all co-workers
Active support for colleagues
Positive contribution to professional, mission-focused “sense of community” with all constituent groups
Responsiveness to all Janus constituents needs
Key Areas of Focus Include:
Financial management
Human Resources Management
Building Maintenance Management
Oversight of Food, Supply, and Transportation management
Financial Management: The Director of Finance and Operationssupervises the general accounting of the School; prepares monthly financial statements and audits by generally accepted accounting standards; oversees the processing of accounts receivable/payable on a regular basis; ensures that adequate internal controls are in place to the extent possible with the available resources.
School budget- develops and monitors operating expense budget; prepares annual operating
and salary budget; reconciles budget vs. actual reports, income and balance sheets, cash flow; analyzes market data and makes appropriate recommendations for expense/budget changes; proactively develops budgeting process; provides training, oversight, and dynamic management of budget throughout the School.
Financial reports; maintain a 5-year financial plan which includes a high-level cash management plan.
Investment management with Finance Committee and Board of Trustees.
Liaison with servicing banks.
Maintain close relationship with Director of Development in management of fund-raising activities.
Chair the Financial Aid Committee. Create appropriate policies and procedures relating to the determination of financial aid. Maintain a close relationship with the Director of admissions with regard to financial aid and financial aspects of the admissions program.
Liaison with parents and vendors relating to financial problems.
Process and maintain contracts and agreements for school operations.
Manage and maintain the insurance programs and providers including: automobile, fire and liability, worker’s compensation, boiler and machinery, fiduciary bond, comprehensive, Directors and Officers, umbrella policy and student accident insurance.
Member of the Finance Committee of the Board of Trustees; acts as primary liaison with Treasurer, Trustee Finance Committee, and Trustee Infrastructure Committee.
Preparing for and attending Board meetings and the Executive Sessions when requested.
As a member of the Administrative Team take an active role in the planning and management of the school.
Operations Management:
Human Resources to include benefits management, office management, HR policies and Personnel Manual.
Analyzes staffing needs in conjunction with Academic Director and Head of School and participates in recruitment process.
Maintains, analyzes, and recommends changes to employment contracts and recommends salary ranges.
Ensures accurate completion of payroll and payroll reporting.
Supervises the custodial services, general maintenance and grounds maintenance including supply procurement, vendor liaison and management of new construction or renovation.
Supervises the Executive Assistant who maintains food, transportation and supply management responsibilities.
Other Financial, Human resource, or Operational Duties:
All other duties as assigned by the Head of School.
